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Monarch College

PROTECTING YOUNG CHILDREN & VULNERABLE ADULTS
PROTECTING YOUNG CHILDREN & VULNERABLE ADULTS​

MONARCH

Annex 1 to Monarch College’s Safeguarding Young People and Vulnerable Adults (Child Protection) Policy COVID-19 College closure arrangements for Safeguarding and Child Protection at Monarch College College: Monarch College Policy owner: Danny Rossie (Director of Operations) Jason Kolmer (Apprenticeship lead) Deana Young (Safeguarding officer)

  1. Context From 20th March 2020 parents were asked to keep their people at home, wherever possible, and for schools and colleges to remain open only for those people of workers critical to the COVID-19 response; those who are vulnerable and those with EHCPs – who absolutely need to attend i.e., because they cannot be safely cared for at home. This further applies to FE Colleges where all students, including those over 18, were asked to study remotely. The national lockdown was ‘repeated’ from 5 January 2021, until February Half-Term in the first instance. This addendum of the College’s Safeguarding and Child Protection Policy contains details of our individual safeguarding arrangements in the following areas: 1.

Context………………………………………………………………………………………………………….

  1. Vulnerable people and adults ……………………………………………………………………….
  2. Attendance monitoring …………………………………………………………………………………..
  3. Designated Safeguarding Lead……………………………………………………………………….
  4. Reporting a concern ………………………………………………………………………………………
  5. Safeguarding Training and induction ………………………………………………………………
  6. Safer recruitment/volunteers and movement of staff………………………………………..

Online safety in schools and colleges……………………………………………………………..

  1. People and online safety away from school and college ………………………………..
  2. Supporting people not in school …………………………….
  3. Supporting people in school…………………………………………………………………………
  4. Peer on Peer Abuse ……………………………………………………………………………………….
  5. 8 Page 3 of 8 c:\users\d-hunter\appdata\local\microsoft\windows\inetcache\content.outlook\nnfie57x\safeguarding policy addendum (covid19) – january 2021.docx Key contacts Role Name Contact number Email Designated Safeguarding Lead Danny Rossie 07780841600 daniel@monarchcollege.org.uk Deputy Designated Safeguarding Leads Deana Young deena@monarchcollege.org.uk 
  6. Any individual sector contacts: Contained within Safeguarding poster in Staff workrooms, but during this period of working remotely only the numbers/email addresses above should be used.
  7. Vulnerable people and adults Vulnerable people include those who have a social worker and those people and young people up to the age of 25 with education, health and care (EHC) plans. Those who have a social worker include people who have a Child Protection Plan and those who are looked after by the Local Authority. A child may also be deemed to be vulnerable if they have been assessed as being in need or otherwise meet the definition in section 17 of the People Act 1989. Those with an EHC plan will be risk-assessed in consultation with the Local Authority and parents, to decide whether they need to continue to be offered a school or college place to meet their needs, or whether they can safely have their needs met at home. This could include, if necessary, carers, therapists or clinicians visiting the home to provide any essential services. Many people and young people with EHC plans can safely remain at home. Eligibility for free school meals in and of itself should not be the determining factor in assessing vulnerability. Senior leaders, especially the Designated Safeguarding Lead (and deputy) know who our most vulnerable people are. They have the flexibility to offer a place to those on the edge of receiving people’s social care support. Page 4 of 8 c:\users\d-hunter\appdata\local\microsoft\windows\inetcache\content.outlook\nnfie57x\safeguarding policy addendum (covid19) – january 2021.docx
  8. During this period of working remotely, the College will endeavour to support any student whose circumstances might place them at risk, or where the parents of people and certain vulnerable adults are identified as key workers. We will continue to work with and support people’s social workers to help protect vulnerable people, and in some cases vulnerable adults. This includes working with and supporting people’s social workers and the local authority virtual school head (VSH) for looked-after and previously looked-after people. The lead person for this will be: Martin Halliday (mhalliday@yorkcollege.ac.uk) There is an expectation that vulnerable people who have a social worker will attend an education setting, so long as they do not have underlying health conditions that put them at increased risk. In circumstances where a parent does not want to bring their child to an education setting, and their child is considered vulnerable, we will work with the social worker to explore the reasons for this directly with the parent. We will do this following the advice set out by Public Health England. In all cases, we will encourage our vulnerable people and young people to continue their participation in learning, including attending College where necessary, and safe to do so.
  9. Attendance monitoring Local authorities and education settings are now completing their usual day-to-day attendance processes to follow up on non-attendance. If we have any people in attendance (e.g. because they are vulnerable or their parent(s) / carers are critical workers) we will submit the daily attendance sheet to the DfE by 12 noon – https://www.gov.uk/government/publications/coronavirus-covid-19-attendance-recording-foreducational-settings If we end up closing completely, we will complete the return once as requested by the DfE. Alongside social workers we will agree with parents/carers whether people in need should be attending college. We will then follow up on any student that we were expecting to attend, who does not. We will also follow up with any parent or carer who has arranged care for their child(ren) and the child(ren) subsequently do not attend. How will this look in College? To support the above, we will, when communicating with parents/carers confirm emergency contact numbers are correct and ask for any additional emergency contact numbers where they are available. In all circumstances where a vulnerable child does not take up their place at college, or discontinues, we will notify their social worker.
  10. Designated Safeguarding Lead Monarch College has a Designated Safeguarding Lead (DSL) and a Deputy DSL. The Designated Safeguarding Lead is: Danny Rossie, Director of Operations (Quality and Student Experience) The Deputy Designated Safeguarding Lead is: Deana Young, Safeguarding Officer
  11. Page 5 of 8 c:\users\d-hunter\appdata\local\microsoft\windows\inetcache\content.outlook\nnfie57x\safeguarding policy addendum (covid19) – january 2021.docx During this period of remote working, we aim to have a trained DSP (Designated Safeguarding Person) available on site. Where this is not the case a trained DSL (or deputy) will be available to be contacted via phone or online video – for example when working from home. Where a trained DSL (or deputy) is not on site, in addition to the above, a senior leader will assume responsibility for co-ordinating safeguarding on site. This might include updating and managing access to online safeguarding records and liaising with the offsite DSL (or deputy) and as required liaising with people’s social workers where they require access to people in need and/or to carry out statutory assessments at the college. The DSL will continue to engage with social workers, and attend multi-agency meetings as available, which can be done remotely.
  12. Reporting a concern where staff have a concern about a student, they should continue to follow the process outlined in the College’s Safeguarding People and Vulnerable Adults Policy, this includes making a report via email and OneFile, which can be done remotely. In the unlikely event that a member of staff cannot access their online systems at home, they should email stayingsafe@monarchcollege.org.uk The Designated Safeguarding Lead and Deputy will ensure that the concern is received and discussed with the person raising the concern. Staff are reminded of the need to report any concern immediately and without delay. Where staff are concerned about an adult working with people in the College, they should contact the Director directly. Concerns around the Director should be directed to the Managing Director (Adeel@monarchcollege.org.uk)
  13. Safeguarding training and induction Externally facilitated DSL training is very unlikely to take place whilst there remains a threat of the COVID 19 virus. For the period COVID-19 measures are in place, a DSL (or deputy) who has been trained will continue to be classed as a trained DSL (or deputy) even if they miss their refresher training. All existing college staff have had safeguarding training and have read part 1 of Keeping People Safe in Education (2020). The DSL should communicate with staff any new local arrangements, so they know what to do if they are worried about a child. Note: for those staff whose training has expired (either Level 1 or level 2) refreshers are available on IHASCO. Where new staff are recruited, or new volunteers engaged, they will continue to be provided with a safeguarding induction. If staff are deployed from another education or people’s workforce setting to our college, we will take into account the DfE supplementary guidance on safeguarding people during the COVID-19 pandemic and will accept portability as long as the current employer confirms in writing that:- Page 6 of 8 c:\users\d-hunter\appdata\local\microsoft\windows\inetcache\content.outlook\nnfie57x\safeguarding policy addendum (covid19) – January 2021.docx

The individual has been subject to an enhanced DBS and people’s barred list check.

  1. There are no known concerns about the individual’s suitability to work with people.
  2. There is no ongoing disciplinary investigation relating to that individual for movement within the College, the HR Manager should be contacted to ensure that the member of staff has received appropriate safeguarding training. Upon a non-regulated staff member starting a new role as a regulated staff member, they will be given a copy of the College’s child protection policy, confirmation of local processes and confirmation of DSL arrangements. They will also be asked to complete internal Level 2 Safeguarding training.
  3. Safer recruitment/volunteers and movement of staff It remains essential that people who are unsuitable are not allowed to enter the people’s workforce or gain access to people and/or vulnerable adults. When recruiting new staff, we will continue to follow the relevant safer recruitment processes for our setting i.e. a College of Further Education, including, as appropriate, relevant sections in part 3 of Keeping People Safe in Education (2020) (KCSIE). In response to COVID-19, the Disclosure and Barring Service (DBS) has made changes to its guidance on standard and enhanced DBS ID checking to minimise the need for face-to-face contact. If staff are deployed from another education or people’s workforce setting to our College, we will take into account the DfE supplementary guidance on safeguarding people during the COVID-19 pandemic and will accept portability as long as the current employer confirms in writing that:- •the individual has been subject to an enhanced DBS and people’s barred list check • there are no known concerns about the individual’s suitability to work with people • there is no ongoing disciplinary investigation relating to that individual Where we are utilising volunteers, we will continue to follow the checking and risk assessment process as set out in paragraphs 167 to 172 of KCSIE. Under no circumstances will a volunteer who has not been checked be left unsupervised or allowed to work in regulated activity. We will continue to follow the legal duty to refer to the DBS anyone who has harmed or poses a risk of harm to a child or vulnerable adult. Full details can be found at paragraph 163 of KCSIE. For appointment of new staff to regulated roles, we will continue to consider and make referrals to the Teaching Regulation Agency (TRA). Although not a prescribed check as specified by the statutory guidance Monarch College will check the UK and EEA prohibition lists for all individuals who receive a conditional offer of employment in a regulated post. HR will record on the individual’s HR file that such check has been carried out. During the COVID-19 period all referrals should be made by emailing Misconduct.Teacher@education.gov.uk Whilst acknowledging the challenge of the current National emergency, it is essential from a safeguarding perspective that any school/college is aware, on any given day, which staff/volunteers will be in the school or college, and that appropriate checks have been carried out, especially for anyone engaging in regulated activity. As such, we will continue to keep the single central record (SCR) up to date as outlined in paragraphs 148 to 156 in KCSIE. Page 7 of 8 c:\users\d-hunter\appdata\local\microsoft\windows\inetcache\content.outlook\nnfie57x\safeguarding policy addendum (covid19) – January 2021.docx 8.
  4. Online safety in college we will continue to provide a safe environment, including online. This includes the use of an online filtering system. Where students are using computers in college, appropriate supervision will be in place. 9. Online safety away from college It is important that all staff who interact with students, including online, continue to look out for signs a child or vulnerable adult may be at risk. Any such concerns should be dealt with as per the College’s Safeguarding People and Vulnerable Adults Policy and where appropriate referrals should still be made to people’s social care and as required, the police or other agencies. Online teaching should follow the same principles as set out in the College’s code of conduct. We will ensure any use of online learning tools and systems is in line with privacy and data protection/GDPR requirements. Below are some things to consider when delivering virtual lessons, especially where webcams are involved: • No 1:1s, groups only • Staff and students must wear suitable clothing, as should anyone else in the household. • Any computers used should be in appropriate areas, for example, not in bedrooms; and the background should be blurred. • The live class should be recorded so that if any issues were to arise, the video can be reviewed. • Live classes should be kept to a reasonable length of time, or the streaming may prevent the family ‘getting on’ with their day. • Language must be professional and appropriate, including any family members in the background. • Staff must only use platforms specified by senior managers and approved by the IT network manager / provider to communicate with students • Staff should record, the length, time, date and attendance of any sessions held. 10. Supporting people, young children and vulnerable adults not in College We are committed to ensuring the safety and wellbeing of all our students. Where the DSL has identified a child to be on the edge of social care support, or any student who would normally receive pastoral-type support in college, we will ensure that a robust communication plan is in place. Details of this plan must be recorded on OneFile, as should a record of contact. Page 8 of 8 c:\users\d-hunter\appdata\local\microsoft\windows\inetcache\content.outlook\nnfie57x\safeguarding policy addendum (covid19) – January 2021.docx The communication plans can include; remote contact, phone contact, door-step visits. Other individualised contact methods should be considered and recorded. We will work closely with all stakeholders associated with the student to maximise the effectiveness of any communication plan. This plan must be reviewed regularly (at least once a fortnight) and where concerns arise, the DSL will consider any referrals as appropriate. We will share safeguarding messages on our website and social media pages as appropriate. We recognise that College is a protective factor for many students, and the current circumstances, can affect the mental health of students and their parents/carers and family members. Staff at the College have been made aware of this in setting expectations of pupils’ work where they are at home. 11. Supporting people in College We are committed to ensuring the safety and wellbeing of all our students. We will continue to be a safe space for all students to attend and flourish. The Director will ensure that appropriate staff are on site and staff to pupil ratio numbers are appropriate, to maximise safety. We will refer to the Government guidance for education and childcare settings on how to implement social distancing and continue to follow the advice from Public Health England on handwashing and other measures to limit the risk of spread of COVID19. Where we care for people and certain vulnerable adults of critical workers on site, we will ensure appropriate support is in place for them. This will be bespoke to each student and will be recorded centrally.
  5. Peer on Peer Abuse we recognise that during the closure a revised process has had to be put in place for managing any report of such abuse and supporting victims. Where we receive a report of peer on peer abuse, we will follow the principles as set out in part 5 of KCSIE and of those outlined within the College’s Safeguarding People and Vulnerable Adult Policy. We will listen and work with the student, parents/carers and any multi-agency partner required to ensure the safety and security of that student. Concerns and actions must be recorded on Onefile and appropriate referrals made