Malpractice Policy

Malpractice is completely unacceptable and is taken very seriously by Monarch College .  Attempting to or actually carrying out any malpractice activity is not permitted by Monarch College  or any of the accrediting bodies with whom Monarch College  is associated. The following are examples of malpractice by learners.  This list is not exhaustive and other instances of malpractice may be considered by Monarch College  at its discretion:

  • plagiarism – by copying and passing off, as the learner’s own, the whole or part(s) of another person’s work, including artwork, images, words, computer generated work, thoughts, inventions and/or discoveries whether published or not, with or without the originator’s permission and without appropriately acknowledging the source
  • collusion by working collaboratively with other learners to produce work that is submitted as individual learner work. Learners are not discouraged from teamwork as this is an essential key skill for many sectors and subject areas, but the use of minutes, allocating tasks, agreeing outcomes, etc, are an essential part of team work and this must be made clear to the learners
  • impersonation by pretending to be someone else in order to produce the work for another or arranging for another to take one’s place in an assessment/examination/test
  • fabrication of results and/or evidence
  • failing to abide by the instructions or advice of an assessor, a supervisor, an invigilator, or any GLSE conditions in relation to the assessment/examination/test rules, regulations and security
  • misuse of assessment/examination material
  • introduction and/or use of unauthorised material contrary to the requirements of supervised assessment/examination/test conditions, for example: notes, study guides, personal organisers, calculators,
  • use of dictionaries (when prohibited), personal stereos, mobile phones or other similar electronic devices
  • obtaining, receiving, exchanging or passing on information which could be assessment/examination/test related (or the attempt to) by means of talking or written papers/notes during supervised assessment/examination/test conditions
  • behaving in such a way as to undermine the integrity of the assessment/examination
  • the alteration of any results or documents, including certificates
  • cheating to gain an unfair advantage.

Monarch College  have in place robust procedures for preventing and investigating incidents of malpractice or maladministration, which are up to date and communicated across the Centre and all associates

We regularly review procedures for preventing and investigating incidents of malpractice or maladministration and make any improvements necessary to ensure they remain relevant and fit for purpose.

Monarch College  take all reasonable steps to prevent incidents of malpractice or maladministration from occurring.

We take reasonable steps to investigate any suspected incidents of malpractice or maladministration and rectify any negative impact of these incidents.

Malpractice/Maladministration Procedure

It is the responsibility of the Director’s or a nominee to carry out an investigation into allegations of malpractice or maladministration.

If Monarch College  discovers or suspects anyone of malpractice/maladministration, we will make the accused fully aware at the earliest opportunity of the nature of the alleged malpractice and of the possible consequences should malpractice be proven.

The alleged transgression will initially be investigated by the senior academic manager. The accused person will be given the opportunity to respond to the allegations made at this stage.

If agreement is reached and the malpractice is of a relatively minor nature, the perpetrator will be given corrective advice accordingly.

Otherwise, if the senior academic manager concludes that the malpractice is proven, the perpetrator will be advised in writing of the penalty to be applied.  He/she will also be advised that it is possible to appeal against the decision and/or the penalty.

Appeals will be heard by the Academic Panel, consisting of members of the academic staff the senior academic manager and if needed the Directors.  The accused person has the right to present their case to the Panel and to be accompanied by a representative of their choice.

If the Panel concludes that the malpractice is proven, the perpetrator will be advised in writing of the penalty to be applied.  He/she will also be advised that it is possible to appeal against the decision and/or the penalty to the Director.

The Director will conduct an investigation of the alleged malpractice and the decision thereof will be final.

Penalties and Sanctions

On exhaustion of the abovementioned investigative process, the person accused of malpractice will be informed whether or not the allegation is considered to be well founded.  If the allegation is well founded, disciplinary action will be taken against the person concerned. 

Depending on the extent of the malpractice and the circumstances relating thereto, a proven transgressor may be liable to one the following penalties:

  • Partial resubmission of any written work/assignment
  • Complete resubmission of any written work/assignment
  • Cancellation of the exam result.
  • Retake of the exam at some future date
  • Depending on the circumstances and the seriousness of the malpractice, this may result in expulsion from Monarch College .