Document Control

The current and controlled copy of this document is saved as a read only document on the company intranet, for reference. Once this document is downloaded, printed or copied the Policy is uncontrolled and may not be the current issue. For details on the current revision please contact the Company Director.

Data Protection Policy

Policy statement

Monarch College is committed to a policy of protecting the rights and privacy of individuals, voluntary and community group members, volunteers staff and others in accordance with The Data Protection Act 1998. The policy applies to all staff at Monarch College. Any breach of The Data Protection Act 1998 or Monarch College’s Data Protection Policy is considered to be an offence and in that event, disciplinary procedures apply.

As a matter of good practice, other organisations and individuals working with the Monarch College and who have access to personal information, will be expected to have read and comply with this policy. It is expected that any staff who deal with external organisations will take responsibility for ensuring that such organisations sign a contract agreeing to abide by this policy.

Legal Requirements

Data are protected by the Data Protection Act 1998, which came into effect on 1 March 2000. Its purpose is to protect the rights and privacy of individuals and to ensure that personal data are not processed without their knowledge, and, wherever possible, is processed without their consent.

The Act requires us to register the fact that we hold personal data and to acknowledge the right of ‘subject access’ – voluntary and community group members and staff must have the right to copies of their own data.

Managing Data Protection

We will ensure that our details are registered with the Information Commissioner.

Purpose of data held by Monarch College

Data may be held by us for the following purposes: Please note this list does not cover all reasons Monarch College may keep your data. For a full list please consult the centre manager.

1. Staff Administration
2. Registration with awarding bodies
3. Accounts & Records
4. Advertising, Marketing & Public Relations

5. Information and Databank Administration
6. Research
   
   Version 1.0 –  Jan 2021